Zoom Instructions and Tips

What devices can I use Zoom on?

  • Laptop/computer (PC/Mac) — recommended
  • Tablet (Apple iOS, Android)
  • Smartphone (Apple iOS, Android)

Preparing for a Zoom Meeting

Day Before

  • You do not need a Zoom account to join a Zoom meeting.  However, the basic Zoom account is free (no charge) and easy to set up.  Having an account also allows you to easily ‘edit’ your ‘profile’ to change your Zoom Display Name.
  • Tutorial ‘How to Join a Zoom Meeting’.  You can click on your particular device for the drop down tutorial.
  • If you have not used Zoom before, you may need to download and install the Zoom launcher (PC/Mac) or the app (iOS/Android).  You will want to do this in advance, as it can take several minutes to complete.
  • You can try out a Zoom Test Meeting to confirm your computer or device’s capabilities. In your test meeting, you can practice using the Zoom features listed below under “Views to Choose From.”
    • To test your microphone, click “Test Computer Mic & Speakers” in the pop-up window that appears when first opening a test meeting or beginning your scheduled meeting.
    • To test your camera, just look at the Zoom window to see that you are clearly visible.
    • You may need to give Zoom permission to access your camera and microphone beforehand. Typically, the request for permission will appear in a pop-up window the first time you open a Zoom Meeting, and will carry over to future meetings. If you declined permissions in the past, you will need to go into your PC or Mac’s settings to allow Zoom to access your camera and microphone. 
    • You will see your Zoom Display Name.  If it is different from the name on our Registration List, you will need to change it to match, before the Veritas Event, so that we can admit you into the event.  Here are tips on how to change your Zoom Display Name before going into the meeting.

30-45 Minutes Before our Virtual Event

  • Find a quiet space with strong WiFi that is free of distractions. You can test your internet connection speed by visiting Zoom’s suggested third-party bandwidth tester, Speedtest.
  • Open Zoom via the Meeting Link, downloaded program, or app.
  • Make sure your Zoom Display Name (the name that shows on the screen when you are in Zoom) is the SAME name (First and Last names) as what we have on the Registration List.  For security reasons, we cannot allow unknown devices into the Zoom event.  Here are tips on how to change your Zoom Display Name before going into the meeting.
  • You’ll be directed to the Waiting Room.  When the host verifies your name on our Registration List, you’ll be admitted into the meeting room. If your Zoom Display Name is not found on our Registration List, you will not be admitted into the meeting.
  • You might want to close any windows or programs open on your device that are unrelated to your meeting. This focuses your device’s power to provide the best Zoom meeting experience possible.

During the Zoom Meeting

  • Click Start Video to begin broadcasting from your webcam.
  • You’ll see the Mute/Unmute button. Please keep it on ‘Mute’ during the event unless Mrs. Hawkins invites you ‘Unmute’.
  • Click the Chat bubble to track sharing.
  • Find out who else is in the meeting by clicking Participants.
  • At the end of the meeting, click Leave Meeting.

Views to Choose From

Views can be changed by hovering the mouse at the top right of the Zoom Meeting window and clicking the desired view. There are three views in Zoom:

  • Speaker View: Focuses on the speaker.
  • Gallery View: Shows all participants (up to 25 people per page).
  • Fullscreen: Maximizes screen.


Zoom Etiquette and On-Camera Tips

  • Recording anything, in any form (screenshots, video, audio, transcriptioning, etc.) without permission of the host and participants, is illegal.
  • Microphones pick up all ambient noise, so keep your mic muted.
  • Getting clear video is helped if your face is more brightly lit than the background.
  • Remember that when on-camera, other activities such as eating, drinking, shuffling papers, are distracting.


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